College Park
of Clermont
Homeowners Association, Inc.
Board of Directors Meeting
Minutes – April
23, 2008
A meeting of the Board
of Directors of College Park of Clermont Homeowners Association Inc. was held on April 23, 2008 at the Sentry Management Offices,
1645 East Highway 50, Suite 201, in Clermont, Florida, at 7 PM.
1. Call to Order and Establishing a Quorum
The meeting was called
to order at 7:00 PM by Jim Drakakis, President.
Board Members present
were: James Drakakis, President; Jorge Minana, Director and Ryan Gillmor, Treasurer, Delrose Brown, Vice President; Fred Grant, Secretary were absent.
A quorum of Board Members was declared.
Also in attendance was,
Gerri P. Daly, Sentry Management, Various members of the Association were also
in attendance.
2. Proof of Notice
Jim Drakakis reported
that the Association meeting signs were properly posted at both the front and rear community gates, at least 48 hours in advance
of the meeting.
3. Approval of Minutes
of Previous Meeting
Mr. Drakakis made a motion
to accept the March 25, 2008 minutes as submitted. Motion was seconded by Mr.
Minana. All in favor, motion passed.
5. Manager’s Report
Ms. Daly read the Manager’s
Report for the benefit of the residents that were in attendance. There were no
questions regarding the report.
6. President’s
Report
The President did not
have a report this evening due to the length and importance of the Agenda.
7. Financial Report – March, 2008
Ms. Daly presented the
March, 2008 Financial Summary and Financial Report to the board. There were no
questions relative to either document. However, again accounts receivables were
reviewed on page 9 of the report.
8. Crime Watch Report
Ms. Brown was absent
this evening; however, Mr. Gillmor indicated that they spoke briefly regarding the Crime Watch Report being included on the
Association’s Website.
9. Old Business:
a. Ms. Daly reported that Code Enforcement could
not react to any of the requests that she made because of actions of foreclosure and lot 123 did not fall under their jurisdiction. Management will check with the attorney to see what the status is of certain lots
mentioned in their 04/01/08 Status report.
b.
Mr. Gillmor spoke to us regarding the website and presented the MOTION
that the Association remit Five Dollars ($5.00) per month in order to eliminate the “pop-up” advertisements on
the site. Mr. Minana seconded the MOTION and it passed unanimously. Mr. Gillmor will supply information to management regarding the specifics of how to make out the check
and it will be paid annually and not monthly.
Mr. Gillmor indicated
that the website’s address is http://cphoa.tripod.net and requested Management to supply him the Manager’s Reports and Minutes of the Association’s meetings for the
year 2008 to be posted on the website. Ms. Daly indicated that she would do so
immediately; however, it must be noted that the present minutes would only be in DRAFT format until approved by the Board
at the next meeting. Mr. Gillmor will mark them as DRAFT.
c.
Bids from All Secure and ACT regarding the back entrance were discussed. After discussion, Mr. Gillmor presented a MOTION to approve the $10,200.00 bid from
All Secure to install a gate similar to the gate at the front entrance as described in their bid dated April 11, 2008. Mr. Minana seconded the MOTION and it passed unanimously.
Mr. Minana moved
that the bid in the amount of $4,207.50 to install 56 lineal foot of six (6)
feet tall galvanized 9 gauge chain link fence with a gate of four (4) feet wide and including a chain link top enclosure,
be approved. Mr. Gillmor seconded the MOTION and it was approved unanimously.
Management will obtain
bids to clean the drain at the bottom of Banyan Canyon before installation of this fence is accomplished.
10. New Business:
a.
Lot 109’s
request to waive ITL fees was denied and Management is
to write the owner
that the Board cannot waive fees and make any
exceptions.
b.
Ms. Daly presented to the Board a Lien Action Request Form which
she filed for action
on April 04, 2008. Eleven (11) liens will be placed.
a.
Board Operations Policy, Assessment Collection Policy and Association
Rules Enforcement Program Policies were reviewed and Management requested the board to adopt these polices tonight. A MOTION was made by Mr. Minana to approve the three (3) policies and for the President to execute them
on behalf of the Association; Mr. Gillmor seconded the MOTION. The vote
was unanimous.
b.
The draft of the General Restrictions – Guidelines for Homeowners
was discussed and various revisions were suggested and approved. Management was
directed to have a final draft for the next board meeting so that the Guidelines could be approved by the Board and delivered
to the Homeowners as soon as possible.
c. The Garage Sale was moved to Saturday, May 17, 2008 between
the hours of 7:30 AM and 1:00 PM.
Management will advise the
gate company to open the gates for this time
period. (However, the
back gate is already broken again.)
11.
Homeowners Questions and Comments
Homeowners had various comments to make regarding
irrigation, shrubs not being trimmed on Oakley Seaver and comments about the front entrance and the lack of annuals. One homeowner suggested removing the shrubs from around the gazebo and using them
to replace the dead shrubs around the perimeter.
12.
Next Meeting Date
The next meeting date is scheduled for Monday, May 19, 2008, at 7 PM, Suite 201 of the Sentry Offices in Clermont.
13. Adjournment
A motion was made by Mr. Gillmor to adjourn
the meeting. The MOTION was seconded by Mr. Minana. All in favor and MOTION passed. Meeting adjourned at 8:52 PM.
Respectfully Submitted,
Gerri P. Daly, LCAM
Community Association Manager
Date Adopted:
__________________________
