College Park of Clermont

Homeowners Association, Inc.

Board of Directors Meeting

Minutes – May 29, 2008

A meeting of the Board of Directors of College Park of Clermont Homeowners Association Inc. was held on May 29, 2008 at the Sentry Management Offices, 1645 East Highway 50, Suite 201, in Clermont, Florida, at 7 PM. 

1.  Call to Order and Establishing a Quorum

The meeting was called to order at 7:00 PM by Jim Drakakis, President.

Board Members present were: James Drakakis, President; Jorge Minana, Director, Delrose Brown, Vice President; Fred Grant, Secretary.  Ryan Gillmor, Treasurer, was absent.  A quorum of Board Members was declared. 

Also in attendance was Gerri P. Daly, Sentry Management.  Various members of the Association were also in attendance.

2.  Proof of Notice

Jim Drakakis reported that the Association meeting signs were properly posted at both the front and rear community gates, at least 48 hours in advance of the meeting.

3. Approval of Minutes of Previous Meeting

Mr. Minana made a motion to accept the April 23, 2008 minutes as submitted.  Motion was seconded by Ms. Brown.  All in favor, motion passed.

4.  Manager’s Report

Ms. Daly did not read her Manager’s Report since it was distributed to the board with their packets.  There were no questions regarding the report.

5. President’s Report

The President spoke about volunteerism, both for the board of directors, and for committees that were necessary to have the community run smoothly and efficiently. 

6.  Financial Report – April, 2008

Ms. Daly presented the April, 2008 Financial Summary and Financial Report to the board.  Accounts receivables were reviewed on page 9 of the report and also Clayton & McCulloh’s status report was reviewed.  Mr. Grant questioned the figures for the YTD Actual vs. YTD Budget for Management and Administration budgets.   Ms. Daly stated that she would find out the answers to Mr. Grant’s questions and advise the Board.

7.  Old Business:

A.        Status - Rear Gate and Fence in Banyan Canyon:  Rear gate is currently being installed by All Secure, to be similar to the front entrance gate, and the project should be completed by next Monday per the job foreman.  The fence in Banyan Canyon depends upon the vendor selected to clean the storm drain at the bottom of the canyon, which is on the agenda today.

8.  New Business:

A.                 Mr. Minana presented a MOTION to approve the emergency expense for the front entrance pump in the amount of $3,513.00.  Ms. Brown seconded the MOTION and it was approved unanimously.

B.                 Mr. Minana presented a MOTION to approve G & G Maintenance’s  proposal #793 in the amount of $975.00 to clean and pump the storm water retention pond and the bottom of Banyan Canyon before the fence is installed by All Secure at the bottom of the canyon. 

C.                Mr. Drakakis presented a MOTION to approve reimbursement of $43.44 to Tom E. Sowder for the expenses in connection with the Garage Sale in May.  Ms. Brown seconded the MOTION and it passed unanimously.

D.                Management was directed to send a letter to the owners of 996 Cornell Avenue to accept their offer to apply the correct roof not later than August, 2008.

E.                 ARC Applications – four (4) applications were received this evening.  All were approved by the Board.  Management will write each of them a letter regarding approval.

F.         Second Draft – Handbook for Homeowners:  The draft of the General Restrictions – Guidelines for Homeowners was discussed and various revisions were suggested and approved by the board.

            Management was directed to revise the Flag section and correct typographical errors and “ready” the Handbook for mailing to all owners. 

            Homeowners were given a chance to speak regarding any topic on the agenda and Mr. and Mrs. Shoaf spoke about Recreation Vehicles within the community.  The Board consented to having a trial period for the Shoafs to load and unload their RV at their home as long as the vehicle was not kept at the home for any storage period.

9.  Homeowners Questions and Comments

Homeowners expressed much displeasure regarding Common Ground’s lack of work around the community.  The annuals still have not been planted, residents complained regarding the Canyon not being mowed in several months and irrigation has not been resolved in areas even though Management requested a complete irrigation inspection after the new pump was installed.  Management was directed to go out for bid for the landscaping and irrigation again.

10.  Next Meeting Date

The next meeting date will be scheduled by the newly elected Board of Directors at the organizational meeting which will follow the Annual Meeting on June 25, 2008 at 7 PM.

11.  Adjournment

A motion was made by Ms. Brown to adjourn the meeting.  The MOTION was seconded by Mr. Minana.  All in favor and MOTION passed.  Meeting adjourned at 9:00 PM.

Respectfully Submitted,

Gerri P. Daly, LCAM

Community Association Manager

Date Adopted:  __________________________