College Park of Clermont
Homeowners Association, Inc.
Board of Directors Meeting
Minutes – March
25, 2008
A meeting of the Board of Directors of College Park of Clermont Homeowners Association Inc. was
held on March 25, 2008 at the Sentry Management Offices, 1645
East Highway 50, Suite 201, in Clermont, Florida, at 7 PM.
1. Call to Order
and Establishing a Quorum
The meeting was called to order at 7:00 PM by Jim Drakakis, President.
Board Members present were: James Drakakis, President; Delrose Brown, Vice President; Fred Grant,
Secretary; Jorge Minana, Director. Ryan Gillmor, Treasurer, was absent. A quorum of Board Members was declared.
Also in attendance was, Gerri P. Daly, Sentry Management, Various members of the Association were also in attendance.
2. Proof of Notice
Jim Drakakis reported that the Association Meeting Signs were properly posted at both the
front and rear community gates, at least 48 hours in advance of the meeting.
3. Approval of Minutes of Previous Meeting
Mr. Grant made a motion to accept the February 19, 2008 minutes as submitted. Motion was seconded by Ms. Brown. All in favor, motion passed.
5. Manager’s
Report
Mr. Drakakis dispensed with the reading of the Manager’s Report. Since all Board members
had an opportunity to review its contents well in advance of the meeting.
Ms. Brown would like management to include the days that the manager visits the community
in the Manager’s Report. Additional discussion transpired regarding
ITL’s filed and the manner and timing of which Clayton & McCulloh handles the ITL’s and liens.
Brian S. Hess, Esq. of C & M determined that all the Common Area tracts in the community
appear to be owned by the Association as referred to in an e-mail attached to the Manager’s Report.
6. President’s Report
Mr. Drakakis reviewed his written report with the board and the residents and is attached
to these minutes as part of the official record.
7. Financial Report
– February, 2008
Ms. Daly presented the February, 2008 Financial Summary and Financial Report to the board. There were no questions relative to either document.
However, again accounts receivables were reviewed on page 9 of the report.
8. Crime Watch Report
Ms. Brown indicated that she was in contact with Sgt. Renee Castro (394-5588, ext. 104) of
the Clermont Police Dept. Ms. Brown
submitted a written report to be attached to the minutes of the meeting and reviewed it with the board and residents at the
meeting.
Ms. Brown motioned the board for permission to have the Neighborhood Watch Report news placed
upon the community’s website and Mr. Minana seconded the motion. All board members present approved the motion.
9. Old Business:
a.
Review of Clayton & McCulloh’s 02/28/08 letter re lot 123.
The deadline for the owner to respond to the attorney was March 15, 2008 and we have not yet heard if the owner did respond
or ignored the demand letter. The board will decide by next meeting if they will
go forward with litigation or take another road. Ms. Daly was directed to contact
Code Enforcement to inquire as to whether they will look at lot 123 and determine if it is under their jurisdiction.
b.
Bids for gates, cameras, Banyan Canyon. ACT submitted their bid for all three areas that
were requested by Sentry Management. All Secure has not yet submitted their bid
as requested.
c.
ARB denial for lot 6 to be reviewed by Board. After discussion by the board, the resident who was present at the meeting, withdrew her request for fencing.
d.
An ARB request from 1063 Princeton for planting shrubs on the sides of his driveway. The board approved the request unanimously.
e.
An ARB request from 2540 Rollins was discussed; this application was
for pavers along his driveway, a shed to be placed around his water system and a “pad” to be placed along side
the driveway. The board approved the first two requests; however, “pads”
are to be at the back of the home according to the covenants.
10. New Business:
a.
Discussion followed regarding new legislation passed last July 1, 2007
that affects all HOA’s. ARC’s are being requested to prepare formal
guidelines for their communities so that owners’ requests are clearly approved or denied based on the written guidelines
approved by the boards of directors.
The board would like management to first inquire of Brian S. Hess, Esq. of C & M,
how much would it cost the Association for him to prepare the amendments.
b.
Garage Sale Date: There
were no volunteers to head a committee with respect to this matter. Therefore,
no date was scheduled for a community garage sale.
c.
Homeowner requesting fees to be waived:
The board of directors realized that if they approved waiving fees for one homeowner, they would be setting a precedent. Therefore, management was directed to send a letter to the owner denying the waiving
of fees as he requested.
d.
Homeowner’s inquiry re landscaping contract costs: This matter was not discussed since the homeowner did not come to the meeting.
e.
The President brought up the discussion of “bonus” rooms
and a motion was presented by Mr. Drakakis to not permit bonus rooms to be built within the community and Mr. Grant seconded
the motion. The motion was approved unanimously.
11. Open to Homeowners
A homeowner came to the meeting with a list of future items for the board to look at, for example, the gates at the
entrance needed painting, road drains need to be cleaned periodically, oil spills on the roads.
12. Next Meeting Date
The next meeting date is scheduled for Wednesday,
April 23, 2008, at 7 PM, Suite 201
of the Sentry Offices in Clermont.
13. Adjournment
A motion was made by Ms. Brown to adjourn the meeting. The motion was
seconded by Mr. Minana. All in favor and motion passed. Meeting adjourned at 9:28 PM.
Respectfully Submitted,
Gerri P. Daly, LCAM
Community Association Manager
Date Adopted: __________________________
