College Park of Clermont

Homeowners Association, Inc.

Board of Directors Meeting

Minutes – February 19, 2008

A meeting of the Board of Directors of College Park of Clermont Homeowners Association Inc. was held on February 19, 2008 at the Sentry Management Offices, 1645 East Highway 50, Suite 201, in Clermont, Florida, at 7 PM. 

1.  Call to Order and Establishing a Quorum

The meeting was called to order at 7:04 PM by Jim Drakakis, President.

Board Members present were: James Drakakis, President; Delrose Brown, Vice President; Fred Grant, Secretary; Jorge Minana, Director.  Ryan Gillmor, Treasurer, was absent.  A quorum of Board Members was declared. 

Also in attendance was Kate Gholson, Sentry Management, and Gerri P. Daly, Sentry Management, who will replace Kate upon her resignation from Sentry this Friday.  Approximately twenty (20) other Association Members were also in attendance.

2.  Proof of Notice

Jim Drakakis reported that the Association Meeting Signs were properly posted at both the front and rear community gates, at least 48 hours in advance of the meeting.

3.  Guest Speaker – Erin Hermann of Common Ground Landscaping

Erin Hermann indicated that there were shrubs missing, dying and uneven.  There are issues with the pumps and pressure.  Pressure units need to be replaced and sealed.  One clock was not found immediately and there are fifty-five (55) shrubs missing.  Vibernum is at six (6) feet.   Common Ground’s supervisors are:  Joe for Landscaping and Anthony for Irrigation.  Mr. Hermann thought that lot 149 (855 Princeton) needed sod and that lot 197 may be common ground.  Mr. Hermann will give the board a bid regarding the replacement of the shrubs and also will sketch a plat that indicates where the zones are located.  Mr. Drakakis indicated to Erin Hermann that the evening went well and is looking forward to College Park’s working relationship with Common Ground.

4.  Approval of Minutes of Previous Meeting

Mr. Grant made a motion to accept the January 21, 2008 minutes.  Motion was seconded by Mr. Minana.  All in favor, motion passed.

5.  Manager’s Report

Mr. Drakakis dispensed with the reading of the January, 2008 Manager’s Report.  All Board members had an opportunity to review its contents well in advance of the meeting. 

6.  President’s Report

Mr. Drakakis stated that the Deed Restrictions indicate the relationship of the board to the homeowner as one of trust and to protect the marketability of the community and individual homes.  The board has a responsibility to homeowners.

Mr. Drakakis suggests that since thirteen or fourteen homes are for sale that the board should have an open house for the realtors.  There was no motion presented.

7.  Financial Report – January, 2008

Kate Gholson stated that the January, 2008 financials were not yet available. 

8.  Crime Watch Report  

Ms. Brown indicated that she was in contact with Sgt. Renee Castro (394-5588, ext. 104) of the Clermont Police Dept.  Sgt. Castro stated that if any homeowners saw suspicious actions, to call the number listed previously and they will radio a car out to College Park.  The homeowners are the eyes and ears of the police department, but take no action – call the police.  Look out for your neighbors by being observant. 

9.  Old Business:

            A,  Website:  Mr. Gillmor is absent tonight.  The board is looking forward to his

                report.

B.      Clayton & McCulloh fees for “pounder” violation letters:  The “pounder letter costs $350.00 and the “mini-pounder” letter is $125.00.  The board requested copies of both letters so that they can read the contents.  However, they approved the “pounder” letter to be sent to Lot 123.  Mr. Minana moved that the “pounder” letter should be sent to Lot 123 and Ms. Brown seconded the motion.  All approved of the motion

C.      Foreclosure updates:  Not discussed.

D.      Gazebo Light/Alternatives – tabled until next meeting.

10.  New Business:

A.     Rear Gates at Oakley Seaver:  Gate was broken again on February 16, 2008.

      Mr. Drakakis was not satisfied with the “too general” bid from All Secure. 

     The board would like more bids.

B.     Bid on fencing canyon and pond:  The bid submitted by Nations Fence in the

amount of $27,000.00 was not acceptable to the board as to the amount and

to the specifications.  It was not as they requested.    Ms. Daly asked what the

board was thinking about and it was explained that for safety reasons, the

board wanted a 15’ x 15’ locked gate at the bottom of the canyon, with a top or cage on the top.  It should be aesthetically pleasing, e.g., green vinyl.

          C.  ARB applications:  Applications from 908 Cornell Avenue, 917 Cornell Avenue

                867 Princeton Drive were approved and one from 2288 Stanford Court was

                denied.

D.  Mr. Drakakis suggested that the Association attorney be directed to search

The County records to seek the owner of the two (2) retention ponds. 

Mr. Drakakis also suggested that College Park request the attorney to re-write

certain sections of the covenants and provided suggested wording for the

attorney to consider.  Ms. Brown presented a motion to request the attorney to re-write the following covenants:  Overnight parking, fences, signs and

fireworks.  Mr. Minana seconded the motion and it passed unanimously.

11.  Open to Homeowners

There were several comments made regarding the irrigation system but due to the lateness of the evening, there were not many more issues discussed.

12.  Next Meeting Date

The next meeting date is scheduled for Tuesday, March 25, 2008, at 7 PM, Suite 201 of the Sentry Offices in Clermont.

13.  Adjournment

A motion was made by Ms. Brown to adjourn the meeting.  The motion was seconded by Mr. Minana.  All in favor and motion passed.  Meeting adjourned at 9:07 PM.

Respectfully Submitted,

Gerri P. Daly, LCAM

Community Association Manager

Date Adopted:  __________________________