College Park of Clermont Homeowner’s Association Inc.

Minutes of January 21, 2008 Board Meeting  

A meeting of the Board of Directors of College Park of Clermont Homeowners Association Inc. was held on January 21, 2008 at the Sentry Management Company Offices, 1645 East Highway #50, in Clermont, Florida, 7 PM.  

Call to Order

The meeting was led and called to order at 7:00 P.M. by Jim Drakakis, President.

Board Members present were: James Drakakis, President; Delrose Brown, Vice President; Fred Grant, Secretary; Jorge Minana, Director.  Arriving minutes later was Ryan Gillmor, Treasurer.  A quorum of Board Members was declared.

Approximately fifteen (15) other Association Members attended.

Proof of Notice

Jim Drakakis reported that the Association Meeting Signs were properly posted at both the front and rear community gates, at least 48 hours in advance of the meeting.

Approval of Minutes of Previous Meeting

Jorge Minana made a motion to accept the November 5, 2007 minutes.  Motion was seconded by Delrose Brown.  All in favor, motion passed.

Manager’s Report

Jim Drakakis dispensed with the reading of the December 2007 Manager’s Report.  All Board members had an opportunity to review its contents well in advance of the meeting.  President Jim Drakakis requested that due to the problem with the irrigation system and work performed by Common Ground Landscaping, he would like to see a monthly report within the monthly manager’s report.  Manager Kate Gholson related her displeasure to the Board stating that numerous calls and emails were sent to Erin Hermann of Common Ground and none of them were returned over the last month.  President Drakakis would also like to review the covenant violations in the manager’s report. 

A motion was made by Fred Grant to accept the December Manager’s Report.  The motion was seconded by Jorge Minana.  All in favor, motion passed. 

President’s Report

Jim Drakakis presented the Board and Management with his report.  It is included as part of these minutes.  A motion was made by Jorge Minana to accept the President’s Report.  Motion was seconded by Delrose Brown.  All in favor, and motion passed.

December Financial Report

Kate Gholson briefly reviewed the December financials stating that the 12 months of the 2007 budget revealed the association came in under budget by approximately $7000.  President Drakakis requested an update on foreclosure with Attorney Anita Geraci

Collections

Jorge Minana made a motion to start foreclosure proceedings with Clayton and McCulloh for Account/Lot Numbers 12, 62, 76, 84, 89, 123, 233 and 238.  Motion was seconded by Ryan Gillmor.  All in favor, motion passed.

Fred Grant made a motion for Clayton and McCulloh to send a 45 day demand letter to the following liened Accounts/Lots:  #104, 128, 135, 143, 165, 203 and 240.  The Board will review all accounts after the expiration of the 45 days.  The motion was seconded by Jorge Minana.  All in favor, motion passed.  

Owner of Lot 147, Reyes and Cynthia Alvarez, requested a payment plan for their past due fees in collection with Clayton and McCulloh.  The Board rejected their offer and the Board made a counter offer as follows:  A six month plan commencing February 1, 2008, with amounts past due and current amounts for 2008, to be paid in full by July 31, 2008.  If owner defaults on payment plan, foreclosure is the next step.  There shall be 6 equal payments each month.  The motion was presented by Jim Drakakis and seconded by Jorge Minana.  All in favor, motion passed.

Covenant Violations

Jim Drakakis made a motion to forward the covenant violation of 952 Drexel to Clayton and McCulloh, as the owner has received three violation letters to date.  The motion was seconded by Jorge Minana.  All in favor, motion passed. 

New Business

Rear Gates at Oakley Seaver: 

After considerable discussion, the Board asked Manager Gholson to get a quote on replacing the gate arms with iron gates.  Fred Grant requested that we still obtain the camera bids for those gates for the next meeting.  Installing speed bumps were discussed as a means to prevent cars from tailgating or piggybacking into the gate.  Also, the Board would like to get a quote to install gates or bars at each sidewalk to prevent vehicles from circumventing the gates and driving over the sidewalks

Canyon Issues:

President Drakakis stated that when Clayton and McCulloh did the title search on the College Park documents, that their search showed unresolved issues as to the ownership of the storm water management.  His suggestion is to hold off on the civil engineer and have Clayton and McCulloh pursue who really owns that area. 

In the meantime, the Board wants to put up some fencing at the bottom of the “Banyon Canyon” and the pond at Princeton, in an effort to protect children from harm.  The Board would like to have this work done and requested that the amount of the bid not exceed $1,000 to research ownership of the canyon for the project.  The bid is requested by the next meeting.

Website:

Delrose Brown expressed a desire to have a website done professionally as a means to keep the membership well informed relating to issues of the association.  Volunteers will be needed to keep the website up-to-date. 

Gazebo Lighting:

Due to time constraints, this issue was tabled until next meeting.

Overnight Street Parking:

Due to time constraints, this issue was tabled until next meeting; however, President Drakakis stated that the Clermont Police Department would like to see the streets open for emergency vehicles.

Encroachment on Common Area:

Due to time constraints, this issue was tabled until next meeting.

Open to Homeowners:

Due to the time constraints, the time for owner participation was limited.  However, many owners expressed their concerns over the landscaping issues, irrigation, street parking and other activities within the association.  Jim Drakakis stated that any violations can be sent to Manager Gholson via email with pictures as long as no individuals are in the pictures. 

Set Next Meeting Date

The next meeting date was changed to February 19, 2007, at 7 PM, Sentry Offices in Clermont.

Adjournment

A motion was made by Fred Grant to adjourn the meeting.  The motion was seconded by Jorge Minana.  All in favor and motion passed.  Meeting adjourned at 9:12 PM.

Respectfully Submitted by,

Kate Gholson, LCAM