College Park of Clermont Homeowner’s Association Inc.
Minutes of February 15, 2007 Board Meeting
February 21, 2007
A meeting of the Board of Directors of College Park of Clermont Homeowners Association Inc. was held on February 15, 2007 at Lake Sumter Community College, Hancock Road, in Clermont, Florida. Notice of this meeting was provided in a mailing to all Homeowners, and by signs posted at both gates.
The meeting was called to order at 7:15 P.M. by President Eric Couture. Board Members present were: Eric Couture, President; Jorge Minana, Vice-President; James Drakakis, Vice-President; Judy Mason, Treasurer; and Fred Grant, Secretary. Absent was Debra McGill, for McGill Management, Inc.
Approximately twenty-five (25) other Members attended, and a copy of the sign-in sheet is attached.
Secretary Report
Fred Grant read the minutes of the January 18, 2007 Board of Directors Meeting. The minutes were accepted, as-read. Copies of the minutes were made available to those attending.
Treasurer Report
Judy Mason presented the Treasurer’s Report, stating the following:
Checking Account Balance - $42,661.83
Deposits for January - $7,275.00
Debits for January - $10,764.16
Architectural Committee Report
Jim Drakakis presented the Architectural Committee Report, stating the following:
Four (4) Requests have been received, since the last meeting, and one (1) Request was received tonight:
- Fences (2)
- Pool Enclosure
- Solar Panel (From Previous Owner)
- Shed
Jim reported that he had visited all sites, and that there are no apparent impediments to approval.
Jim offered a suggestion that the Community consider changing the Fiscal Year to become aligned with the Officer’s terms, and that the Audit be done at the end of this Fiscal Year. He asked that no action be taken, at this time, except to consider the merits of this change.
Jim reported, further, that he has been advised by our Attorney that the Architectural Review Committee can promulgate new Residential Planning Criteria.
Property Management Report
No Property Management Report was made, as Debra McGill was absent.
Communications
A letter of resignation was read from Debra McGill, effective 2/28/2007. Eric Couture noted that a letter has been sent to Debra, accepting her resignation.
Peter Connelly addressed the meeting, and requested that the Association adopt a formal Procurement Policy.
Old Business
Delinquent 2006 Dues
Eric Couture reported that there are ten (10) unpaid balances, and we will meet with our Attorney to collect the delinquent dues.
CPA Audit
Judy Mason asked the Board to table the CPA audit of Association funds, until such time as we are established with a new Management Company. (Motion by Mason; Second Drakakis; Yes: Couture, Minana, Drakakis, Mason, Grant – No: None) Motion Passed.
Fencing Around Irrigation Wells
Eric Couture reported that no new proposals have been received, and that the sole bid of $2,600 per well seems high Eric will have John Goodger estimate the cost of installing this fencing, ourselves.
Block Watch
Delrose Brown reported that she and Rupert Brown are chairing the Block Watch Committee, and are prepared to move forward. Delrose and Rupert will be asking for volunteers to circulate formal sign-up forms. The goal is to have at least 40% of the neighborhood formally sign-up, so that the Clermont Police Department can recognize the Program, and provide Block Watch signs and window stickers.
New Business
Management Company
Jorge Minana reported progress in the search for a new Management Company, and that four (4) good responses have been received, to-date.
Adjournment
All business was completed, and Eric Couture moved to adjourn, and was seconded by Jorge Minana.
The meeting was adjourned by President Couture at 8:37 P.M.
The next Board Meeting is scheduled to be held on Thursday, 3/15/2007, at 7:00 P.M. at Lake Sumter Community College.
Respectfully Submitted,
Frederick Grant, Secretary